When you decide to leave a job, it’s important to do so in the right way, respecting some fundamental rules. In Italy, since 2016, there has been an obligation to submit your resignation through a telematic procedurevia the Cliclavoro portal of the Ministry of Labour, or with the help of a patronage or an authorized consultant. This measure was designed to guarantee greater security and transparency, avoiding possible abuse. However, despite this online procedure being the norm, many companies still ask workers for one written resignation lettera document which, although not essential by law, can have various practical uses. Let’s see what they are and the rules to follow.
Voluntary resignation: what does it consist of?
Resignation represents the act (technically a “receptive unilateral legal transaction”) with which an employee unilaterally decides to terminate the contract which binds him to the employer, who simply receives them, without his acceptance being expected. The law recognizes this right to the worker, who can exercise it freely, respecting only the established notice come on collective agreements.
However, in the event of a serious breach by the employer, which makes it impossible to continue the relationship, even temporarily, the worker is exempted from the notice requirement and can immediately withdraw from the contract, in what is defined as “resignation for just cause”. The worker has the right to revoke the resignation within 7 days from the date of transmission of the resignation form, with the same methods.
Why send a resignation letter
Even if, as mentioned, the resignation must be formalized online, presenting a paper letter can be a gesture of professionalism and clarity. A written letter is a way to clearly and directly communicate your decision to the company. Avoid misunderstandings and confirm details, such as timing and exit methods. A worker may also feel the need to explain the reasons behind his decision to resign. A short note thanking the company or explaining your professional choices can leave a good impression and, who knows, keep open the possibility of future collaborations.
Often companies then ask for a letter of resignation update your archives and better manage the employee exit process. In this way, human resources can have a concrete reference for administrative practices. Sending a letter is also a gesture of courtesy. If you have spent many years in the company, a formal thank you for the opportunities received helps maintain a peaceful professional relationship. Closing a collaboration in a cordial manner is always a good investment for the future.
How it should be written
Although the letter is optional, if you decide to write it there are some elements That they shouldn’t be missing. Meanwhile, it should be short and concise: there is no need to go into too much detail, just specify the date on which you intend to end the employment relationship. Even if resignation is the end of a journey, it is always a good idea to maintain a respectful and positive tone. Being grateful for the opportunities received, regardless of the reasons why you leave, is a demonstration of professional maturity.
It is important to remember to comply with the notice period provided for by your contract or by the Ccnl (National collective labor agreement). In the letter it is also a good idea to specify when you intend to start and end this period.
Although the official procedure is electronic, deliver a copy of the letter directly to the employer or to the human resources department may be a further sign of transparency and professionalism. Furthermore, if you send it by registered mail with return receipt, you will be certain of the date of receipt.